Veterans Desk · Florida 501(c)(3) Nonprofit · Independent & Veteran-Built

VA Community Education

How To Become Milk Bank

A Guide for Milk Banks

DCP Hub · Clinical Education

Maternal & Child Health

Welcome to Veterans Desk, your trusted resource for connecting community-based health providers with opportunities to serve veterans and their families. This guide is designed for nonprofit human milk banks that provide pasteurized donor human milk (PDHM) by safety standards and clinical protocols. If your organization meets eligibility requirements and operates in alignment with Human Milk Banking Association of North America (HMBANA) standards, this page will help you join the VA Community Care Network (CCN).

Step-by-Step Enrollment in the VA CCN

1

Verify Eligibility

  • Operate as a licensed nonprofit or health-system-affiliated milk bank.
  •  Follow HMBANA or FDA guidelines for donor screening and milk processing.
  •  Meet all federal, state, and local compliance requirements.

2

Gather Required Documentation

  • Nonprofit designation or licensing documentation.
  •  Facility inspection reports and pasteurization protocols.
  •  Proof of malpractice or liability insurance.
  • Clinical references (e.g., from NICU physicians or hospital partners).

3

Submit Your Application

Submit through one of the two VA CCN administrators based on your region:

4

Complete Required Training

  • HIPAA compliance and VA privacy training.
  •  Facility or vendor credentialing orientation (as directed).
    Visit the VHA TRAIN portal for available courses.

5

Credentialing & Contracting

  • Your facility and protocols will be reviewed for clinical quality and safety.
  •  A formal agreement will outline pricing, logistics, and documentation procedures.

6

Begin Providing Services

  • Once approved, you may begin fulfilling donor milk prescriptions for VA-enrolled infants.
  • Submit claims electronically via the CCN administrator’s portal.

Why Milk Banks Matter to Veterans and Their Infants

About This Specialty

Donor human milk can be lifesaving for medically fragile infants, especially those born prematurely or with complex health conditions. VA-enrolled mothers—particularly those who have experienced preterm birth, critical illness, or maternal complications—may require support through community-based milk banks.

As a milk bank provider in the VA CCN, your role may include:

  • Supplying donor milk prescribed by VA neonatologists or pediatricians.
  • Following safety, pasteurization, and screening protocols in line with HMBANA or similar standards.
  • Collaborating with VA medical centers and NICUs for timely delivery and documentation.
  • Educating families on safe donor milk usage and breastfeeding support.

Key Benefits of Joining the VA CCN

Support Military-Connected Families

Serve veterans and their newborns in need of critical nutritional support.

Streamlined Reimbursement

Receive payment through simplified billing processes managed by VA’s third-party administrators.

Nationwide Collaboration

Work with VA clinicians, case managers, and women’s health coordinators.

Increased Visibility

Establish your milk bank as a trusted source for federal healthcare referrals.

Clinical Impact

Contribute to reducing infant morbidity and improving outcomes through donor milk access.

Meaningful Impact

Help veteran families navigate one of the most complex healthcare and service systems their children will encounter — with your expertise as the guide.

Career Support & Military Pathways

Educational Support & Program Growth

Transitioning from Military or Federal Service

Frequently Asked Questions

Yes, when prescribed by a VA clinician and deemed medically necessary. Milk banks must be enrolled in the VA CCN for reimbursement.

VA prefers milk banks accredited by HMBANA. Banks must follow validated screening, pasteurization, and storage procedures.

 Yes, as long as your facility meets all applicable interstate commerce and health safety standards and is authorized by your state health department.

Yes. Through its women’s health initiatives, the VA encourages breastfeeding and may refer patients to local education and support services, including those offered by milk banks.

Ready to Join

Start Your VA CCN Enrollment Today

Licensed Milk Banks can begin the enrollment process in the VA Community Care Network through Optum (Regions 1–3) or TriWest (Regions 4–5). Veterans Desk provides education, while the VA’s administrators handle enrollment.

Disclaimer. Veterans Desk is a Florida 501(c)(3) nonprofit and is not a HIPAA-covered entity and is not affiliated with the U.S. Department of Veterans Affairs or any federal agency. All content on this page is for informational and educational purposes only and does not constitute medical, legal, or clinical advice. Veterans Desk does not collect, store, or transmit Protected Health Information (PHI). Enrollment eligibility, reimbursement terms, and credentialing requirements are determined solely by the VA, Optum, and TriWest — verify current requirements directly with those organizations. Emergency: 911 | Veterans Crisis Line: 988 (Press 1) | Text 838255.